PowerSearching Your Google Drive

It’s probably because I’m changing schools, but I’m currently obsessed with finding efficient ways to manage and transfer ownership of Google Docs. To be fair, I really started thinking about it at ASB Unplugged in 2012 when I had an awesome conversation with Jeff Plaman, Simon May, Aaron Metz and Andrew McCarthy about “exit strategies” for teachers. But I digress…

About three weeks ago it started with this:

Looking for ways to transfer ownership of lots of #GDocs. I thought changing ownership of the folder would do the trick, but it won't!
@chamada
Clint Hamada

As with most things Google, @jayatwood quickly joined the conversation and he offered some great tips for PowerSearching within Google Drive:

@ Dropdown arrow at right of search box. There's "Not Shared" under the visibility options.
@jayatwood
Jay Atwood

Thanks to Jay and a bit of interneting, I quickly discovered how to find documents owned by me and shared to another specific person:

Search Google Drive

It was useful, but it still didn’t answer an important question:

@ Nice. Is there a way to search for all files owned by me that I've shared?
@chamada
Clint Hamada

I think I just found the answer. The key is in the difference between “Private” and “Not shared”. As best as I can tell, “Private” means that it has been shared to a specific list of individuals (as opposed to anybody in your domain or anybody in your domain with link) and “Not shared” means, well, not shared. So, by using this search

GDocs Search

 

I’m able to call up all the documents that I own and have ever shared with any specific individuals and can then transfer ownership as needed!

What other Google Drive tricks have you found?

 

It’s Official – I’m a Google Advanced Power Searcher

I’ve even got the certificate to prove it!

Clint Hamada - Advanced Power Searching Certificate

As with any course, I don’t know how much of it I will retain unless I use my Google-Fu on a regular basis. But it is cool to know some new tricks. Two of my favorite finds are the inurl: operator and the “specify a number range” operator.  And if/when I forget them, I know I have the skillz to just google them!